Events
Manage tours and standalone events (one-off shows, festivals, rehearsals, recordings, promo days, interviews, and meetings) from a single list.
What are Events?
- The Events list combines tours and standalone events in one timeline
- Tours are containers; their show days, travel days, and day offs live inside each tour
- Standalone events include one-off shows, festivals, rehearsals, recordings, promo days, interviews, and meetings
- Rehearsals, recordings, and promo days can span multiple dates
- Interviews and meetings can include start/end times and do not require a venue
- Show days, one-off shows, and festivals display their advance status directly in the Events list
- Rehearsals, recordings, promo days, interviews, and meetings stay in the List and Calendar views and do not have an Advance tab
- Upcoming items appear first, with past tours and events available in the Past view
List and Calendar Views
- Home keeps today's show and your upcoming attention items visible, while Events stays focused on the full schedule
- Use the segmented tabs at the top of Events to switch between List and Calendar
- List view shows upcoming tours and standalone events in one timeline
- Calendar view shows tours, standalone events, and Unavailable blocks for band members
- The List shows each eligible show's event and advance status at a glance
- Use the + button in either view to add a tour or event
- Use the + button in calendar view to add Unavailable blocks
Creating a Standalone Event
- Navigate to Events from the menu or bottom nav
- Click the + button and choose One-off Show, Festival, Rehearsal, Recording, Promo, Interview, or Meeting
- Enter the event date (or a date range for rehearsals, recordings, and promo days)
- Add start/end times for timed event types such as rehearsals, recordings, promo days, interviews, and meetings
- Add venue or location details when needed. Interviews and meetings can be saved without a location.
- Add promoter information if needed (the email is the default advance recipient for one-off shows and festivals)
- Save the event - it appears in the Events list
Creating a Tour from Events
- Navigate to Events and click the + button
- Choose Tour and set the name, start date, and end date
- Open the tour to add Show Days, Travel Days, and Day Offs
- Tour dates are managed on the tour detail page
Events List
- List view focuses on upcoming tours and standalone events
- Past tours and events are available under Past Tours and Events
- Click any item to view or edit details
- Open an item to manage it, or swipe or drag its row left to reveal edit and delete actions
- Tours open to their detail page where you manage tour dates
Event Hub Pages
- Open an event to access Info and Logistics. Eligible live shows also include Advance
- Info groups venue, promoter, contacts, parking, production, merch, hospitality, settlement, notes, accommodation summary, and approved guest-list summary
- Use the + button on Info to add or update a section. Swipe or drag a populated subsection left to edit or remove just that information
- Use Logistics for arrival, core timings, one stage time, the guest-list deadline, hotel check-in and check-out, and schedule items such as trains, flights, ferries, interviews, meetings, or custom items
- Use the + button on Logistics to add show times or a schedule item; schedule items have their own edit and delete actions
- Open Hotel from Info to edit or remove hotel details, check-in and check-out, booking reference, and notes independently
- Open Guest List from Info to manage guests, allowance, and an optional deadline date and time. Removing guest-list information does not delete guest entries
- Use Finances in the main navigation to add and review event income and expenses
- Crew can read Info, Logistics, accommodation, and approved Guest List information, but cannot edit, open Advance, or see guarantees, settlement details, or Finances
To-dos for Events
- Open an event and use its To-dos page for a show-specific checklist
- You can also create from the root To-dos view and choose the event in Linked Event
- Add checklists for each event and keep them scoped to that show
- Mark tasks complete to move them into Completed
- Completed tasks show who checked them off
Sending Advance Emails
- Show days, one-off shows, and festivals support per-show advance emails
- Rehearsals, recordings, promo days, interviews, and meetings do not use Advance
- Open an eligible show from Events, then use its Advance tab
- Add the band contact email in Settings > Band Profile; TourNote uses it as Reply-To, so promoter replies go directly there
- Review and amend the recipient, subject, introduction, requirements, sign-off, and files, then send the email directly to the promoter
- Track status in Events: Not sent, Advanced, Changes not sent, or Send failed
Events vs Tours
- Tours: Multi-day container with show days, travel days, and day offs
- Standalone events: One-off shows, festivals, rehearsals, recordings, promo days, interviews, and meetings
- Advance emails: Available for show days, one-off shows, and festivals
- Use standalone events for: Individual bookings, rehearsals, recordings, promo days, interviews, meetings, and festivals
- Use tours for: Multi-date runs with travel between cities
Credits
- Every new band starts with 10 starter credits
- Events and show days cost 1 credit each
- Tours, travel days, days off, finance entries, and to-dos are unlimited. Advance emails, accommodation, files, and notes do not spend credits
- Any active band member can buy credit packs or an Unlimited Pass for unlimited events and show days
💡 When to Use Standalone Events
Use standalone events for individual bookings that don't need the full tour structure. If you're playing multiple cities in succession with travel between them, create a tour instead — you'll get better organisation with travel days and rest days.